When a bulk golf glove order arrives, reconcile the delivery with the agreed order and packing list before distributing it. Check cartons, variant counts, labels and the product against the approved reference. Record discrepancies clearly and agree the next action with the relevant partner instead of relying on the total number of boxes.
Prepare the receiving record before the delivery
Give the receiving team the accepted order, expected packing list and current product references. Identify who can answer questions about the shipment and who can decide whether an uncertain item should be released into stock.
The order should distinguish individual gloves from pairs or other sets. A carton count alone does not establish how many saleable units arrived. If a set contains two individual gloves, keep both the set quantity and its contents clear in the record.
Our SKU and barcode guide covers variant identification. Use those identities consistently during receipt rather than inventing a second set of descriptions at the warehouse door.
Record the condition and identity of the shipment
Count the cartons received and compare them with the delivery information. Note visible damage, unexpected openings or wet packaging before breaking down the shipment. Take clear overview photographs where there is a discrepancy.
Keep carton labels connected to the contents you examine. If goods from several boxes are immediately mixed, it becomes harder to explain which carton contained an incorrect item or where a shortage was found.
Record arrival and inspection dates and preserve the relevant packaging while a question is open. Contact the appropriate supplier or transport partner promptly through the agreed process. This checklist does not establish a universal claim deadline or decide who carries a particular shipping responsibility.
Reconcile the variant lines, not only the grand total
A shipment can contain the correct total number of gloves and still have the wrong assortment. Compare quantities by style, colour, fit cut, size and wearing hand. Do not infer wearing hand from a customer's playing side.
| Variant | Ordered | Received | Difference |
|---|---|---|---|
| White, regular M, worn left | 60 | 54 | 6 short |
| White, regular L, worn left | 70 | 76 | 6 extra |
| Total of these two lines | 130 | 130 | Total matches; assortment does not |
Download the blank receiving checklist and adapt it to your agreed project records.
This example is not a Texpak order or a suggested size distribution. It illustrates why an apparently correct total can hide a practical stock problem. Recount an uncertain line and check the packing-unit definition before reporting a confirmed shortage.
The assortment guide covers planning quantities; receipt is the later task of checking what arrived against what was agreed.
Check that the label describes the glove inside
Compare the package, glove and product record. Size, colour, wearing hand and supplied quantity should agree. Where external identifiers are used, follow the receiving partner's established verification process.
Look for mixed revisions too. A glove can match its size label while carrying an earlier logo or packaging design. The approved artwork reference belongs in the receiving pack alongside the product specification.
Do not correct a mismatch by simply changing the inventory description. Establish whether the contents, label or order reference is wrong, then document the agreed correction so the same uncertainty does not reach a retailer or customer.
Review the product against the approved reference
Use the inspection plan agreed for the order, including how items are selected and which checks apply. There is no universal sample count in this article. A brand should not improvise an acceptance threshold after seeing a delivery.
Relevant observations may include material and colour appearance, construction, stitching, closure, print placement and packaging condition. Compare with the identified approved sample under sensible, consistent viewing conditions.
Texpak retains approved master samples and performs checks during production and before packing. Your receiving process provides the brand's record of arrival; it is not a substitute for factory controls. Our quality-control guide explains the manufacturing questions to agree beforehand.
Keep discrepancies traceable until they are resolved
Hold affected or uncertain items separately while the relevant team reviews them. Record the exact variant, quantity, carton reference, photographs and the difference from the order or approval. Describe what you found without guessing its cause.
Separate receipt discrepancies from later customer-use reports. Our issue-report guide helps organise that later evidence. In both cases, keep the final decision and any stock adjustment connected to the original record.
Finish with a reconciled stock entry and a clear outcome for every open line. For a new manufacturing project, discuss your quantities, packaging and receiving requirements with Texpak before production so both sides know which product and documents the delivery must match.