A golf glove purchase order should point to an agreed product schedule: which approved glove is being ordered, the exact variants and individual quantities, and the current specification and sample references. Use it to connect the commercial order with manufacturing and receiving records. This guide organises that attachment; it is not a legal purchase-contract template.
Separate product identification from commercial agreement
A purchase order number is a useful reference, but it does not tell a sample maker which palm material or artwork revision to use. A long description pasted into one line can be equally unclear if it contains several styles and open decisions.
Prepare a product schedule that sits beside the accepted commercial documents. It should point to the agreed specification rather than rewrite every technical instruction. Identify which quotation, sample and artwork versions govern the product, and ask the supplier to acknowledge the order against those references.
Prices, payment stages, delivery responsibilities and any contractual requirements still need agreement in the appropriate documents. Do not assume this checklist settles those matters merely because it accompanies a purchase order.
Use one header for the shared references
Give the schedule a project name, version and date. Identify the buyer’s order reference, supplier quotation reference, style references, approved sample identifiers and specification revisions. Name the people who can clarify product questions and authorise changes for each side.
The tech-pack checklist covers development information. At the order stage, the aim is to point to the accepted result of that work. “See our latest email” is a fragile reference when several attachments and sample versions exist.
If the project contains more than one design or colour, distinguish them before entering quantities. A shared collection name should not conceal which reference applies to each glove.
Use a separate row for each orderable variant
The table below is a blank planning structure. It does not prescribe an assortment, factory code or public price.
| Field on each row | What it identifies |
|---|---|
| Style and colour reference | The agreed design and colour combination. |
| Fit range or cut | The requested pattern family, such as an agreed regular or cadet option. |
| Labelled size | The size within that approved range. |
| Wearing hand | Worn on the left hand or worn on the right hand. |
| Quantity and unit | The number of individual gloves, or another explicitly defined agreed unit. |
| Specification and sample | The approved references applicable to this row. |
| Presentation reference | The appropriate packaging and label artwork. |
Check row totals by design and colour, then against the complete order. Keep wearing-hand quantities separate even where the photograph or size label is shared. Our first-assortment guide helps decide the mix; the schedule records the mix already agreed.
List attachments by their actual versions
Include a short attachment index: technical specification, artwork files, colour references, fit approval and packaging approval. State whether each is final or still awaiting review. Do not describe an unapproved concept as the bulk-production reference.
For example, a fictional project may have a correct glove drawing but an older closure-logo file in its folder. The attachment index exposes that mismatch by naming both references. The action is to agree the correct artwork and update the schedule, not to expect production staff to guess from the filenames.
Texpak labels samples and retains approved masters for comparison. Identify that approved reference in the order conversation. The artwork approval guide covers the preceding review, including size, location and orientation.
Give dates a precise meaning
Separate requested factory completion, collection and destination-arrival dates. Mark a target as a target until the supplier and transport arrangements have been confirmed. Include the accepted shipping reference and destination instructions so the product schedule leads to the same shipment being quoted.
Texpak’s typical bulk-production period is four to six weeks from receipt of the agreed advance payment. Product decisions and approval requirements must also be resolved for the actual project. The production timeline guide explains the stages; the schedule should record the dates and conditions agreed for this order.
Do not copy a courier’s travel estimate into a guaranteed stock-arrival field. Identify who will confirm the booking and pass the final shipping documents to the receiving team.
Control changes and keep the accepted copy
When a size quantity, material, artwork or package changes, identify the revised row or attachment and request an updated acknowledgement. State what has changed and what remains as approved. Check the effect on cost, sampling, timing and shipping before treating the revision as accepted.
Keep the final schedule with the order and provide the relevant variant breakdown to the receiving team. The bulk receiving checklist then gives them something definite to check against.
For a new range, share your proposed product schedule with Texpak, including any decisions still open. A clear schedule makes an order easier to discuss without pretending that an incomplete spreadsheet is an approved production instruction.